Time Management Training: Organize Your Time With The Building Blocks Of Productivity

What lessons can be learned from young children! One day, I watched two girls, 3 and 5 years old, playing with "bricks" constructed of thick cardboard. The brick blocks came in three sizes: a rectangle 10 "x 16", a "square, and level 3", size 10 x 10 bricks "with the time they have spent hours creating the structures beginning, it was understood .. chunks that provide a better basis for small parts so things down without using all the bricks. With much trial and error found that if children began to plus size were more likely to be able to use all the bricks.

An effective daily schedule can also be constructed with three types of blocks. How can fill (productivity) each day depends on how you organize your time.

Large blocks - foundation of your day

Make your foundation block of uninterrupted work day when you can focus on difficult projects involved. The ideal length is an hour and a half, about twenty percent of the eight-hour day. If you can not find the time, try for one hour. Even with 45 minutes of uninterrupted time, you can get a lot of work, because it does not require another twenty minutes after each break to return to the "flow." Since this routine is developed, the objective of hours each day.

Meanwhile, do not answer every phone call. Disable alerts general emails. If you want to make a person or a particular message is ready immediately, set the rules of software to inform the specific message. When you can lock the twenty percent of your time, take place about eighty percent of their work for the day.

You instinctively recognize that the uninterrupted time is effective when it comes to work an hour early or stay a few extra hours at the end of the day, knowing that you will do a lot of things in this moment of silence. Why not be productive including time of silence in your day instead of adding extra hours to get the same amount of work?

Low blocks (Pushing Blocks) - Multi-tasking is not always the best option

Group as many activities as possible, because they are four times more productive when you can focus on one type of job rather than switching between a variety of tasks. Constant multitasking slows you down. The activities can be grouped as return non-emergency calls, the processing of your email inbox, archiving and playback.

The length of the session depends on the job. If you average five calls at once, you just need to stop and ten to fifteen minutes. With e-mail, you may have to spend thirty minutes to an hour. Each of them can be repeated throughout the day. For example, you can quickly check email first thing in the morning for ten minutes to address urgent issues, then spend thirty minutes before lunch and thirty minutes later in the afternoon. Stick to the amount of time that you originally assigned and not to leave. This will keep you focused on the task and increase productivity. Move it does not complete the next block of time.

Small blocks - New Items and lower priority tasks for handles

Emerging and low priority tasks can work from the other blocks. It may be to seek the help of a colleague, quick answers to questions, fill out forms and other project components that do not meet their large blocks, but he still has time to work.

The structure of each day starts with finding a space for blocks, followed by several blocks through combined operations. Then add small blocks. If you do the opposite, which means going to work and cleaning small objects before finding a time for the most important work, you can end the day without having to manage your priorities.

Why spend extra hours in the evening to work that could stand on the proper construction of your program?